Contracts containing the maximum grant amount calculated in the Beneficiary Module (BM) are signed with the selected students/new graduates. In order for the payments of the students/new graduates whose contracts have been signed to be made, payment instructions and copies of the student grant contracts are sent, along with a cover letter, to the unit within the higher education institution that keeps the project account and is authorized to make the payments.

The selection lists recorded in the minutes must be forwarded, along with a cover letter, to the relevant units that keep the project account and will make the payment (such as strategy development, financial affairs, accounting unit, etc.). At the payment stage, the beneficiary information and grant amount stated in the payment document must be checked for consistency with the information in the aforementioned lists before the payment is executed.

The students’ first payments are made either in a single installment or in two installments, according to the initial payment rate determined by the higher education institution—which must be the same for all students—ranging between 70% and 100% as specified in the standard student grant agreement. Payments are made in Euros. To facilitate students’ fulfillment of their obligations after returning or to reduce the likelihood of grant repayment, it is recommended that the contracts be arranged in a way that allows for payment in two installments.

The first payments are made within 30 calendar days following the signing of the contract by both parties. However, the payment must not be delayed beyond the start date of the mobility period or must be made upon receipt of the confirmation of arrival. If the student fails to submit the confirmation of arrival on time according to the schedule set by the higher education institution, the late execution of the pre-payment may be exceptionally accepted.

At the end of the activity period, the student’s completion of the online EU survey is considered as a request for the payment of the remaining part of the financial support. If there is a balance payment, the remaining amount is paid no later than 45 days following the completion of the survey.

In any case, the student is granted funding only for the maximum duration of the physical activity actually carried out, provided that it does not exceed the amount specified in the grant agreement. If the student carries out the activity for a shorter period than the one initially foreseen for funding, and the first payment made exceeds the amount calculated for the confirmed activity duration, the excess amount is requested to be reimbursed by the student.

The maximum amount specified in the student’s contract corresponds to the highest possible sum that can be granted to the student. If the activity period is shorter than expected, the total payment to the student will remain below the maximum grant amount. However, if the activity lasts longer than anticipated and the grant to be awarded exceeds the maximum amount stated in the contract, an additional contract must be drawn up, including the increase and its justification, to cover the rise in the maximum grant amount.

If a student who has already started the activity and received payment has their activity period extended with grant support, following the additional contract signed with the student regarding the increase of the maximum grant amount, the student is paid a complementary amount to reach the sum determined according to the initial payment rate of the renewed maximum grant amount.

The activity periods of students are determined based on the activity start and end dates specified in the learning agreement or, if issued separately, in the certificate of participation; normally, no additional documents are requested from students. However, in cases where it is clearly known that the start and end dates stated on the document do not reflect the actual dates, or that the student left the host institution (city/country) on dates when study or internship was supposed to continue under normal circumstances—excluding official holidays—further investigation may be deemed necessary. If it is determined that the student was absent from the host institution for more than 7 (seven) consecutive calendar days (including weekends), no grant payment is made for the total number of days absent. If payment has already been made, reimbursement of the corresponding amount is requested.